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PRIVACY POLICY AND INFORMATION ABOUT COOKIES

Your privacy is important to us. Please read our privacy policy below.

The operations of HR Legal Services Ltd are based on confidentiality and responsibility. Therefore, it is crucial for us to provide you with transparent and clear information on how we handle your personal data. Below, we outline our principles for the processing of your personal information, including what personal data we require from you and for what purpose.

Controller's contact information

HR Legal Services Ltd
Ilmalantori 1 B
00240 Helsinki
tietosuoja@hrlegal.fi 

 

What personal information do we collect and on what basis?

We process the personal information of customers, potential customers, and collaborators' contact persons to provide our services and manage customer relationships in the best possible way. We process information either based on our mutual agreement or to prepare such an agreement. We also collect personal information for the marketing of our services, where the processing of information is based on our legitimate interest. The processed personal information includes contact details, such as the contact person's name, job title, phone number, and email address.
 
We primarily collect the necessary information directly from the customer or collaborator. For marketing purposes, we may also collect personal information from other sources such as contact information providers or LinkedIn.


Contact person information is retained for as long as the individual acts as a contact person.
We send relevant information to the contact person via email based on their provided consent. Consent can be withdrawn at any time.

Information about the personal data collected on our website is detailed below.

Subcontractors for the processing of personal data and the transfer of data outside the EU or the European Economic Area

The personal data of contact persons is stored in the HubSpot system provided by HubSpot Inc.In customer assignments, we may use a subcontractor to whom the contact person's personal data is shared for the execution of the assignment.

For organizing customer events, webinars, and training sessions, we use the registration system of Lyyti Oy. We may conduct feedback surveys using the system provided by Webropol Oy.

In the storage of personal data, we also utilize Microsoft's OneDrive cloud service. If the processing of personal data involves the transfer of data outside the EU or the EEA area, we ensure that such transfers comply with the requirements of data protection legislation. Adequate data protection and security are ensured, if necessary, through model contract clauses approved by the EU Commission.

We may disclose personal data, for example, in connection with various certifications to the entity granting the certifications. We do not disclose your personal data to other registers unless required by law.

 

Cookies

We use cookies on our website. Cookies ensure the functionality of our pages and help us enhance the user experience. Depending on your preferences, cookies may also be used for statistics, analysis, and marketing purposes. You can change cookie settings if you wish.

Your Rights as a Data Subject

You have the right to access the information stored about you and obtain a copy of that information. You also have the right to have incorrect or incomplete information corrected.


Right to erasure (right to be forgotten)

In certain situations, you have a legal right to have your data deleted. You have the right to erasure, among other circumstances, when the data is no longer needed for the purposes for which it was originally collected. We automatically delete data whose retention period has expired. If you need more information about erasure and its conditions, you can contact us by sending an email to tietosuoja@hrlegal.fi. 

Right to Object to the Processing of Data

When processing is based on our legitimate interest, but you have a personal and specific reason to object to the processing of data, we will assess your request in relation to our legitimate interest. In the context of the objection, you must specify a particular reason for opposing the processing. You have the right to object to the processing of your personal data for direct marketing purposes at any time.

Right to Restriction of Processing

You have a legal right to restrict the processing of your personal data. You have the right to restrict processing, for example, when we no longer need the data for the purposes of processing, but you need them for the establishment, exercise, or defense of legal claims. Restricting the processing of data means that the data will not be actively processed.

Right to Data Portability

You have the right to have your data transferred to yourself in a commonly used machine-readable format. The right to data portability applies only to automatically processed data that you have provided to us and that is processed based on a contract or consent.

Right to Lodge a Complaint with the Supervisory Authority

If you believe that your rights have been violated, you have the right to lodge a complaint with the data protection authority in the European Union. In Finland, the supervisory authority is the Office of the Data Protection Ombudsman. You can find the contact information for the Office of the Data Protection Ombudsman at www.tietosuoja.fi/en.